Exec and Committee Meeting Summaries

April 2025: from the Executive

The very sad and sudden passing of Dakoda Williams was mentioned. Club acknowledgement and communication with teams was also discussed
Discussion and clarification relating to the roles of VP Men and Women compared to new VP roles occured
An update on fees was discussed; outstanding senior fees will be followed up
VP People & Teams to review processes and policy relating to selections with Coordinators/VPs
Guidelines relating to combining teams with another club to be developed
MOU with NCE regarding combined teams to be generated
National Volunteer Week discussed
A review of uniforms and ordering processes will occur later in the year
Child Safeguarding focus group to be formed to ensure we comply with the National Standards and provide a safe environment
A Social Committee update was provided
A sponosrship update was provided.

April 2025: from the Committee

The very sad and sudden passing of Dakoda Williams was mentioned. Club acknowledgement and communication with teams was also discussed
Regular written reports were tabled/updates provided from the President, VPs, Treasurer and each Program (Men, Women, Juniors, Umpiring)
An update on junior season preparations was provided. The Junior Coordinator acknowledged that for a number of reasons the 2025 start of season was particulalry challenging.
Rounds of Significance were discussed - it was agreed that these Rounds are of importance and benefit to our community and whole-club engagement is important. The additional work attached to these Rounds was also acknowledged.
Proposal for zip-front hoodies was approved with a design to be finalised
Sponosrship update was provided, witht he committee to provide feedback on expenditure.

March 2025: from the Executive

March 2025: from the Committee

Written and verbal update reports from the President, Treasurer and each of the Coordinators provided (regular meeting item)
Umpiring Plan reviewed and progressed
Club App/Team Apps approved
Club Mascot survey approved
Summer Skills Program Report presented for noting
Exec Structure discussed – additional info and further discussions to occur.

February 2025: from the Executive

Fee structure determines
Possible Executive Structure discussed that utilises the new VPs
2025 Priorities determined: revenue raising, volunteer management, pathways and talent development, umpiring and transparency from Exec and Committee to club members
Training allocations discussed
Sponsorship update provided, noting AFC have agreed to continue as our sponsors
Management of club records to be reviewed.

February 2025: from the Committee

Fee structure discussed and Fees Policy to be finalised this month
Written and verbal update reports from the President, Treasurer and each of the Coordinators provided (regular meeting item)
2025 Priorities announced: revenue raising, volunteer management, pathways and talent development, umpiring and transparency from Exec and Committee to club members
Training allocations discussed and to be promoted by end of the week
Sponsorship update provided, noting AFC have agreed to continue as our sponsors
Executive Structure to be updated
Social committee met and a range of possible social events to be delivered (tbc once the draw is finalised)
Review of club practices to occur to ensure implementation of the National Child Safeguarding Standards
Face masks discussed, noting FIH mandate on them being mandatory from U12s up.
Come and Try Day planning
Promotion of St Pats in school newsletters to be discussed
Newsletter to be published by end of the month
Registration portal to be updated and made live to accept registrations
Club App for discussion at the next meeting.

January 2025: from the Committee

Induction delivered; members introduced themselves and the following topics were covered: roles and responsibilities, communication/Committee Contact List, key Club, HA and HACT policies and procedures noted, review of Exec and Committee structure, 2025 goals and priorities
Draft fees policy reviewed
Season preparations discussed, including: player nominations, Season Launch, pre-season fitness, coach appointment, equipment, training allocations
Come and Try Day discussed
Newsletter needs to be developed

December 2024: from the Executive

Executive and Committee structure discussed - can it be improved, review it against the Strategic Plan
Current financial position and banking requirements reviewed
Fees Policy to be developed
Agreed a committee induction would be delivered in January
Calendar of meetings determines
St Pats policy and documents to be reviewed prior to the start of the season
Remind Coordinators to ensure the Exec is informed of who they would like to appoint as coaches
Preseason training and Season Launch to be discussed
Sponsorship proposal to be reviewed.